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General questions
- Anti-harassment policy
- Audio visual (A/V) equipment for panel sessions
- Diversity requirements
- List of immigration checkpoint to apply e-VOA
- Session scheduling
- Session sponsorship
- The application is prompting me to log-in. What do I do?
- What are the responsibilities of a session chair?
- What are the responsibilities of a session discussant?
- What is the format of this conference? In Person, Virtual, or Hybrid?
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Submissions
- AAS Forum: Organizers seeking participants/paper authors seeking sessions
- Can I edit my proposal after is has been submitted?
- Can I participate on more than one session?
- Can I save an incomplete application?
- Do I need to collect participants’ CV information?
- Do I need to submit my full paper?
- General rules
- How many sessions can one person “Organize”?
- How to submit a proposal
- How/when will I be notified if my Session Proposal has been accepted?
- I am a participant on a session; can I make updates to the submitted proposal?
- I am an organizer of a panel. May I present a paper or serve as discussant on another session?
- I am serving as the Chair/Discussant on a session; does this mean I can still present a paper on another panel?
- I submitted a proposal and did not receive a confirmation email from the AAS
- May I make changes to my panel after my panel has been accepted?
- May I submit an individual paper for submission?
- My proposal was accepted. Now what?
- Proposal selection criteria
- Submission types & requirements
- The application is prompting me to log-in. What do I do?
- We have submitted a “two-part” session/”back to back” session? Does the one appearance rule apply here considering this really is the same panel but schedule in two parts?
- What are the most important areas I should consider when organizing my session proposal?
- What is an innovative session?
- What is the role of a session organizer?
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Registration
- Diversity requirements
- Do I need to be an AAS Member to submit a proposal to the Call for Proposals?
- General rules
- Lower income countries list
- One of my participants is in need of travel funding. Does the AAS offer travel stipends and how do I apply?
- Participant pre-registration
- When is the registration deadline for participants?
- Who is considered an official session participant?
- Why does the participant registration deadline differ from the general conference registration deadline?
May I make changes to my panel after my panel has been accepted?
The AAS will only accept the following changes to panels after acceptance:
- Personal address and affiliation information,
- Panel/Paper title and minor abstract edits and updates,
- Replacement names for participants that have withdrawn from the panel.
We will not accept NEW and additional names to be added to the panel, including new co-author names that were not added on the original submission. All changes must be sent to the AAS directly.
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