May I make changes to my panel after my panel has been accepted?

The AAS will only accept the following changes to panels after acceptance:

  1. Personal address and affiliation information,
  2. Panel/Paper title and minor abstract edits and updates,
  3. Replacement names for participants that have withdrawn from the panel.

We will not accept NEW and additional names to be added to the panel, including new co-author names that were not added on the original submission.  All changes must be sent to the AAS directly.

My proposal was accepted.  Now what? 

All individuals on accepted panel proposals are now considered participants.  All participants will receive an informational email regarding their participation and next steps, including registration information and full session information.

How/when will I be notified if my Session Proposal has been accepted?

The Program Committee will complete their final decision in January 2024 and session organizers/proposal submitters will be notified of acceptance shortly after the meeting. Generally, all participants listed on accepted proposals are copied but session organizers have the final responsibility of notifying the members of the proposed panel of the Program Committee’s decision.  If you do not receive an official decision email by the end of January 2024, it may be because you did not complete the submission process properly, your email address may be listed incorrectly, or your email may have blocked the automated message.  Please email the AAS at

What are the most important areas I should consider when organizing my session proposal?

Session organizers are advised to diversify their session proposal.  Multi-disciplinary and/or multi-institutional representation as well as gender balance and a combination of junior and senior scholars is strongly encouraged for all proposals. Who makes the decision to accept proposals? The Program Committee reviews all proposals and selects the sessions to be held at the upcoming annual meeting. The program committee is divided into subcommittees for each proposal submission geographic area (China and Inner Asia, Northeast Asia, South Asia & Southeast Asia, and Inter-area/Border Crossing. These subcommittees will review all proposals submitted within each area.