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General questions
- Anti-harassment policy
- Audio visual (A/V) equipment for panel sessions
- Diversity requirements
- List of immigration checkpoint to apply e-VOA
- Session scheduling
- Session sponsorship
- The application is prompting me to log-in. What do I do?
- What are the responsibilities of a session chair?
- What are the responsibilities of a session discussant?
- What is the format of this conference? In Person, Virtual, or Hybrid?
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Submissions
- AAS Forum: Organizers seeking participants/paper authors seeking sessions
- Can I edit my proposal after is has been submitted?
- Can I participate on more than one session?
- Can I save an incomplete application?
- Do I need to collect participants’ CV information?
- Do I need to submit my full paper?
- General rules
- How many sessions can one person “Organize”?
- How to submit a proposal
- How/when will I be notified if my Session Proposal has been accepted?
- I am a participant on a session; can I make updates to the submitted proposal?
- I am an organizer of a panel. May I present a paper or serve as discussant on another session?
- I am serving as the Chair/Discussant on a session; does this mean I can still present a paper on another panel?
- I submitted a proposal and did not receive a confirmation email from the AAS
- May I make changes to my panel after my panel has been accepted?
- May I submit an individual paper for submission?
- My proposal was accepted. Now what?
- Proposal selection criteria
- Submission types & requirements
- The application is prompting me to log-in. What do I do?
- We have submitted a “two-part” session/”back to back” session? Does the one appearance rule apply here considering this really is the same panel but schedule in two parts?
- What are the most important areas I should consider when organizing my session proposal?
- What is an innovative session?
- What is the role of a session organizer?
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Registration
- Diversity requirements
- Do I need to be an AAS Member to submit a proposal to the Call for Proposals?
- General rules
- Lower income countries list
- One of my participants is in need of travel funding. Does the AAS offer travel stipends and how do I apply?
- Participant pre-registration
- When is the registration deadline for participants?
- Who is considered an official session participant?
- Why does the participant registration deadline differ from the general conference registration deadline?
Who is considered an official session participant?
The AAS considers anyone serving in the role of Chair, Paper Presenter or Discussant an official and active participant. Organizers of sessions are not considered participants as they do not actively participate at the session. The exception being that an organizer is also assigned one of three roles listed above.
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