Request for Letter of Invitation
We are pleased to offer letters of invitation for AAS-in-Asia 2024 to conference attendees who fall into either of the following categories:
- Individuals accepted to present on the formal program.
- Participants who have registered for the conference.
Conference Payment & Attendance Confirmation
If you want to participate in the conference, there are four steps that you need to follow to make a payment in the AAS-in-Asia Conference 2024.
To Indonesian students and scholars who are interested or require financial aid to attend the AAS in Asia Conference 2024, please contact us at the email address aasinasia@ugm.ac.id with a subject: INDONESIAN STUDENTS AND SCHOLARS. In the email, please provide us with your student card picture (if you are a student) or Indonesian Identitiy Card/KTP if you are not a student. We are ready to support you in attending this event.
1. Know your payment
There are different registration rates that need to be paid to take part in this conference. You can check the registration rate below.
| Participant* | Regular (May 2 – July 8) | On-site (July 9‐11) |
|---|---|---|
| Regular | USD205 | IDR3.680.000 |
| Delegates for lower income countries | USD160 | IDR2.880.000 |
| Student | USD100 | IDR1.920.000 |
*Nett payments only
Note:
- On-site payment must be made in IDR
- Payment Methods for On-site
- Cash by Teller Bank
- Credit Card
- We provide money changer and ATM at venue (Mastercard, Visa, Visa Electron, Plus, JCB, Asian Payment Network, Union Pay, Cirrus)
Terms and Conditions
- If you are not a student, you can use this database to verify your eligibility for “Delegates for lower income countries rate” based on your country of residence.
- The registration fee covers seminar materials, lunch, morning and afternoon snacks, and attendance of all sessions (excluding accommodation).
- The registration fee covers one person only. Multiple attending person must register separately, and those not have role should register as “non-presenter”.
- Payments are nonrefundable.
- Payments cannot be made in cash; they must be made via e-billing or credit card.
- Participants are responsible for transfer fees and bank charges.
- Participants are charged based on their institution/affiliation, not the nationality.
- Participants can only pay the conference fees after receiving an acceptance notification email.
- After verifying your payment, a receipt will be generated from the payment confirmation details.
2. Make your payment
Payments cannot be made in cash; they must be via credit card or bank transfer to the account below:
Payment via bank transfer (USD)
- Account number: 8880102400
- Account name: UGM AAS IN ASIA CONFERENCE PTNBH
- Swift code: BNINIDJAXXX
- Bank address: Bank Negara Indonesia (BNI) Pascasarjana UGM office Persatuan street, Sekip Block L-5 Bulaksumur, Caturtunggal, Depok, Sleman, Yogyakarta 55281
- City: Sleman
- Province: Special Region of Yogyakarta
- Postal/Zip Code: 55281
Note:
Regulations on Foreign Exchange Transactions BNI Account – USD under the name of AAS in Asia
- Registrants from overseas
- Outgoing Transfer Transaction (OTR – S10)
- Registrants from Indonesia in Indonesia
- Cash Deposit Transactions at BNI Bank Teller
- Book Transfer Transactions at BNI Bank Teller
- Transactions from Non-BNI National Banks confirmed by the related Bank regarding services with underlying Statement Letters related to Rupiah usage education
Payment via credit card (IDR)
If you pay with credit card, it will be charged in Indonesian Rupiah. USD1=IDR16,000
| Participant* | Regular (May 2–July 8) | On-site (July 9‐11) |
|---|---|---|
| Regular | IDR3.280.000 | IDR3.680.000 |
| Delegates for lower income countries | IDR2.560.000 | IDR2.880.000 |
| Student | IDR1.600.000 | IDR1.920.000 |
Regular Payment (May 2–July 8)
Credit Card Payment
Bank Payment, QRIS, Merchant, Virtual Account
Note:
Please ensure that the email submitted when paying via credit card matches the email registered for the AAS Conference 2024
3. Confirm your attendance
To confirm your attendance and payment, which will be issued in the form of a receipt that will serve as your ticket for registration during the conference days. We kindly request the following documents:
- The scanned or screenshot of your payment proof in JPG / JPEG / PDF format.
- Your session title (only for chair, organizer, presenter, and discussant).
- The attendee name.
- Student ID (only for student).
- Bank information (if you pay via wire transfer).
- Please ensure consistency between the email address used for registration, conference fees payment, and attendance confirmation.
You can upload the documents to s.id/reg2024AASinAsia
4. Payment verification
After you have successfully made your payment and completed the payment confirmation, the finance team will verify your payment and proceed with issuing the payment receipt. Please wait for the next 2–3 business days for us to verify your payment. If you still need additional assistance, please don’t hesitate to reach out to us via email.
5. Cancellation and Refund Policy
Refund Policy for AAS-in-Asia 2024 Conference
The deadline of the refund requests is: 17 June 2024 (no longer accepting cancellation and refund)
